ServicesAbout How It Works Production Score Book a Free Call
Roofing Back Office Operations
YOUR BACK
OFFICE,
DONE RIGHT.

You focus on selling and building. We handle everything behind it, permits, scheduling, collections, follow ups, and the paperwork that keeps every job moving from signed contract to final payment.

9
Back Office ServicesManaged under one engagement
2
LanguagesEnglish & Spanish, every communication
Follow Up Until PaidA job isn't closed until the money is in
CRM WorkflowPermit TrackingHOA CoordinationRetail CollectionsInsurance CollectionsSupplement CoordinationRecoverable DepreciationCOC CollectionMortgage Follow UpProduction SchedulingBilingual EN/ES CRM WorkflowPermit TrackingHOA CoordinationRetail CollectionsInsurance CollectionsSupplement CoordinationRecoverable DepreciationCOC CollectionMortgage Follow UpProduction SchedulingBilingual EN/ES
What We Handle

EVERY JOB.
EVERY STAGE.
COVERED.

Retail or insurance, residential or commercial, we manage the full back office for any roofing job. We work inside your existing CRM, no new software, no extra overhead. You close jobs. We make sure they close clean and get paid.

01
CRM Workflow Management
Your system, our discipline. Job files set up, stages managed, nothing falling through from day one.
02
Permit Tracking
We stay on municipalities until the permit is issued. No job gets scheduled without a confirmed permit number.
03
HOA Coordination
Written requests, structured follow up, written approval before any material order, color and product confirmed.
04
Collections
We track every balance until it's paid, whether the homeowner pays or the carrier does.
05
Supplement Coordination
Documentation, carrier follow up, written rebuttal if denied. Filed on time, tracked until resolved.
06
Recoverable Depreciation
Structured follow up cadence until released. Carriers don't send it automatically, we stay on it.
07
COC Collection & Submission
The COC unlocks final payment, we don't let it sit unsigned.
08
Mortgage Check Coordination
Homeowner guidance, lender coordination, endorsement tracking, the check gets signed and processed.
09
Production Scheduling & Logistics
Materials ordered, delivery confirmed, dumpster scheduled, crew notified, solar detach coordinated, all before install day.
Free Assessment

A JOB ISN'T DONE
WHEN IT'S SOLD.

That's the moment most roofing companies quietly start losing money. Permits stall. Supplements pile up. Depreciation never gets chased. Finished roofs sit unpaid. The Production Score tells you exactly where it's leaking, and what it's costing you every month.

15
Questions
3
Minutes
5
Phases Scored
__/30
Your Production Score
  • Contract to ready for build /8
  • Build /6
  • Closeout & getting paid /6
  • Owner & system /4
  • Insurance recovery / retail closeout /6
Get My Score

Works for retail and insurance. No cost, no obligation.

Marlene Segura and Sandra Almonte
Marlene Segura · Founder | Sandra Almonte · Co-Founder
Who We Are
WE'VE ACTUALLY
Lived it.

We are not a call center. We are not a generic VA service. We hit the ground running because we already know the job, the permits, the HOAs, the carriers, the follow ups that nobody does. We built On Top because contractors deserve a back office that actually understands what they are up against.

10+
Years in roofing
$1.75M
Weekly volume
60-70
Installs per week
Marlene Segura
Founder · Operations Lead

"I'm a fixer. No situation is too big that I can't handle."

Marlene didn't walk into roofing from the outside and study it. She lived it, from the inside, at volume, under pressure. She walked into companies that had great crews and broken everything else. No system. No follow up. Money sitting uncollected. Jobs stalling for no reason other than nobody owned the next step. And the hardest part? The people running those companies knew something was wrong but didn't know how to fix it, or didn't want to. So she fixed it anyway. She built workflows that held up at 60 to 70 installs a week and $1.75M in weekly volume. She managed the permits, the HOAs, the supplements, the collections, all of it, because that's what it took to keep jobs moving and money coming in. When she started On Top, she had one goal: build the back office she wished existed every time she was in the trenches cleaning up someone else's mess. She's not here to consult. She's not here to advise. She gets in, she figures it out, and she handles it. You bring the jobs. She handles the rest.

Production at scale Permits, HOA & supplements COC & mortgage follow up Multi-branch CRM & SOPs
10+
Years in B2B
$12M+
B2B sales managed
4
Industries scaled
Sandra Almonte
Co-Founder · Strategy & Sales

"The back office problems you have aren't roofing problems, they're business problems. I've solved them in different industries."

Sandra didn't come from roofing. She came from something more useful, she came from fixing the same back office breakdown across completely different industries. Different products, different markets, same problem every time: no process, no follow up, no visibility. Clients left guessing. Money left on the table. Nobody owning the next step. The systems she had already built in other industries were exactly what roofing contractors needed and nobody was giving them. At On Top she runs the client side and the systems side, making sure contractors feel taken care of from day one and that every job, every balance, and every next step is visible and owned. Marlene knows roofing. Sandra knows systems. Together nothing falls through.

CRM & process architecture Pipeline visibility & accountability B2B sales & multi-market growth
How It Works
SIMPLE TO START.
Built to run.

We plug into your existing operation in days, not weeks. No disruption to your current workflow, we add structure to what's already moving and take the follow up off your plate entirely.

01
Book a Free Call
20 minutes. We walk through your workflow, job volume, and what's falling through the cracks.
02
Align on Scope
We agree on what we manage, how we communicate, and how we operate inside your existing tools.
03
Access & Setup
CRM access and your active job list. We set up inside your existing system, no new software, no migration.
04
We Run the Back Office
From day one, every job has a follow up cadence, a stage to hit, and someone responsible. Nothing idles.
ON TOP
Ready?
LESS CHASING.
MORE CLOSING.

Book a free 20-minute call. We walk through your current workflow and show you exactly what we'd take off your plate so every job you close actually gets paid.

Book a Free Call Call (407) 337-7867
(407) 337-7867 connect@ontoproofsupport.com ontoproofsupport.com